Plan around the agenda
The programme tells us what the room needs to do: presentations, panels, Q&A, video playback, remote speakers or language support. Send it early so the technical plan follows the event, not the other way around.
Conference AV
Conference AV & Technical Production Cyprus
Conference AV in Cyprus for meetings, congresses and multi-room events, including sound, screens, microphones, interpretation, streaming, presentation systems and technical crew.
Give every speaker a clear route on and off stage
Speaker numbers, microphone use, content changes and session transitions all shape the working setup. A stage plan and presentation schedule make those handovers much easier to prepare.
Multi-room events need one view
List each room, its session times and the equipment or support it needs. This helps keep breakouts, plenaries and shared content aligned without treating every room as a separate project.
Venue detail matters
Include seating and stage layouts, access times, house AV rules and the venue technical contact. Add interpretation, streaming and rehearsal requirements where they are known.
Build out the wider production
Conference AV can sit alongside projection, LED displays, sound, interpretation, video conferencing, lighting and event connectivity.
Equipment and support
Audience LED or projection screens, confidence monitors, a digital lectern, wireless handheld, lapel or gooseneck microphones, PA and presentation playback can be considered together. Include interpretation or streaming where the programme calls for it.
Available conference systems can include LED or projection screens, confidence monitors, digital lecterns, presentation laptops, playback and switching, wireless handheld, lapel, headset and gooseneck microphones, PA systems, simultaneous interpretation, PTZ cameras, hybrid-event feeds and on-site technicians. Final equipment and crew are confirmed against the room plan, agenda and venue access schedule.
Frequently asked questions
What details help with a conference AV proposal?
The date, venue, agenda, speaker count, audience size, room layout and any presentation or streaming needs are useful.
Can you support interpretation or remote speakers?
Yes. Simultaneous interpretation, remote speakers and hybrid participation can be included when the language plan, online platform, room layout, internet connection and rehearsal requirements are known.
Can you plan different conference rooms?
Yes. We can coordinate plenary and breakout rooms under one technical brief, with a room-by-room equipment schedule, shared presentation workflow and appropriately assigned crew.
What should I send for presentation planning?
An agenda, presentation schedule, speaker information and any existing room or stage plan provide a useful starting point.
Can AV be planned around a hybrid format?
Yes. Cameras, microphones, presentation feeds, remote-return audio, switching, streaming and rehearsal requirements can be planned as one workflow for the room and online audience.
Can you work with equipment already installed at the venue?
Share the venue's equipment list, technical contact and any restrictions. We can review how the house system fits the programme and identify additional equipment, connections or crew requirements. Compatibility and responsibilities should be agreed before the event.
How should we prepare for speaker rehearsals and presentation changes?
Allow time to test slides, video playback, microphones and any remote connections using the planned event setup. Provide a running order and identify who approves presentation changes so the technical team can coordinate handovers during the programme.
Can the wider conference logistics be coordinated as well?
EventsOnWheels focuses on AV and technical production. Its parent company, CPC Events Ltd, can coordinate destination management, venues, accommodation, delegate transport and event operations when these services are required.